22 Keys to Great Ministry Meetings

These past few weeks have represented an enormous amount of time spent in meetings. I’m sure it pales in comparison to many of you but it has felt like one meeting after the other since the first of the year (if I’ve met with you, I’m sure that was the most enjoyable meeting I’ve had so far ;).

I began to realize some patterns of what works and what just seems to stall any perceptible progress. Getting distracted by technology seems to be my biggest iss—hold on, my phone is ringing.

Here are some things to avoid:

  • Not having an agenda/outline
  • Doing all of the talking
  • Cutting people off
  • Not taking notes
  • Taking notes that everyone can’t see
  • Not asking questions
  • Assuming consensus
  • Creating an antagonistic environment
  • Assuming anyone will do anything with what has been said

Here are a few things I highly recommend:

  • Pray first
  • Use a whiteboard—the bigger the better
  • Record it
  • Let people get up and move around
  • Stress transparency
  • Only use a digital medium if it really communicates a point more clearly
  • Ask qualifying questions
  • Bring lunch in
  • Take short breaks
  • View discussions through different perspectives
  • Take pictures of the whiteboard before erasing
  • Task someone to send a follow-up summary
  • Establish next-steps and assign specific tasks to specific people

What are some items that are crucial to meetings for you and/or your team?



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4 thoughts on “22 Keys to Great Ministry Meetings

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  2. I would add that the agenda should be given to everyone attending in advance, with a note encouraging them to think through the topics. This will facilitate discussion once the meeting has started….

  3. Pingback: 5 Tips to Prepare You for Hosting Killer Church and Ministry Meetings | ResonateOrDie